How to Use Teams Chat in Windows 11

It’s simpler than ever to shortly talk with mates, household, or co-workers thanks to Microsoft Teams Chat constructed into Windows 11 and accessed via a “Chat” button in your taskbar. Here’s how to set it up and begin chatting.

The Setup Process

To get began with groups chat, click on the Chat icon (which appears to be like like a purple phrase bubble) in your Windows 11 taskbar. If you don’t see it there, verify Settings > Personalization > Taskbar > Taskbar Items and flip the change beside “Chat” to “On.”

Note: As of early August 2021, Microsoft is at present testing Teams Chat with a sure group of Windows Insiders solely. You won’t see it in your set up of Windows 11 till it reaches a large launch.

After clicking the Chat button, a small window will pop up. To use Teams Chat in Windows 11, you and everybody that you really want to discuss to will want to have a Microsoft account. If you’re not already signed in to Teams, you’ll see a “Get Started” button in the pop-up window. Click it.

Click "Get Started."

After clicking “Get Started,” the Microsoft Teams app will open, and it’ll information you thru the method of linking a Microsoft account to Teams or creating an account in the event you don’t have already got one.

Be conscious that you simply’ll want to hyperlink a cellular phone to your Teams account to use it. If you’re not comfy utilizing your private cellular quantity, you’ll be able to get a free texting number from Google Voice. Hopefully, Microsoft will change this requirement in the long run.

On the final web page of the setup, you’ll have an opportunity to enter the identify that you simply’d like to use in Teams Chat. When you’re all set, click on “Let’s Go.”

Click "Let's Go."

After that, you’ll be able to shut the primary Teams window and entry Teams Chat via the Chat button in your taskbar in the event you want. Ahead, we’ll be protecting that fast pop-up Chat button interface because it’s distinctive to Windows 11.

RELATED: Here’s How Windows 11’s Teams Chat App Works

Starting a Conversation

To begin a chat with somebody, open the Teams Chat window (by clicking the Chat button in your taskbar) and click on “Chat.”

In the Teams Chat window, click "Chat" to start a new conversation.

In the “New Chat” window that opens, click on the “To:” discipline close to the highest and enter the identify, e mail, or cellphone variety of the individual you need to chat with. Teams will seek for the individual, however they want to have a Microsoft account that’s linked to Teams to present up.

Enter a person's name to search for them in Teams chat.

If Teams Chat finds a match, click on the individual’s identify. If you’d like to add extra individuals to the chat, sort their names one after the other in the “To:” field beside the primary identify.

To begin chatting, click on the “Type a new message” textual content entry field and kind in what you need to say utilizing your keyboard. When you’re prepared to ship the message, hit Enter or click on the small paper airplane Send button.

Type a message in the box and hit Enter or click the paper airplane Send button.

Once you ship the primary message, you’ll see it on the proper facet of the chat window. The different chat members’ messages will seem in packing containers on the left facet of the window.

The Windows 11 Teams Chat window showing a chat in action.

While chatting, you need to use the small toolbar in the lower-left nook of the window to carry out particular duties. Here’s what they do from left to proper:

  • Format (pencil with “A” icon): This permits you to change the colour, measurement, or type of the textual content that you simply ship in your messages.
  • Attach Files (paper clip icon): This permits you to connect recordsdata that will probably be despatched to the opposite chat members.
  • Emoji (smiley face icon): This brings up an emoji choice field for sending emoji to individuals in the chat.
  • Giphy (“GIF” icon): Clicking this opens an animated GIF choice window powered by the Giphy service. It’s helpful for sending playful photos or meme reactions.


When you’re achieved chatting, simply shut the chat window, and the dialog will probably be saved for you to proceed later. You can have as many simultaneous chats happening as you need, and every will probably be listed whenever you click on the Chat icon in your taskbar.

Before Windows 11’s full launch, Microsoft will add video and audio calling functionality to Teams Chat. To use these, you’ll click on the video (digital camera icon) or audio (cellphone receiver) icons beside an individual’s identify.

Audio and video chat coming soon to Teams Chat in Windows 11.

After that, you’ll be linked to the individual utilizing a webcam or a headset, solely clicks away from the Windows 11 taskbar. Pretty helpful!

Continue the Chat in the Full Teams App for More Features

One of the best issues concerning the Chat button in the Windows 11 taskbar is that with it, you’re solely two clicks away from opening the total Microsoft Teams app at any time. If you need to choose up your conversations in a bigger window, click on “Open Microsoft Teams” on the backside of the Chat button pop-up window.

If you click "Open Microsoft Teams," the full Microsoft Teams app will open.

After the Teams window opens, you need to use prolonged options equivalent to a calendar for scheduling collaboration, or you’ll be able to add tabs with options equivalent to a activity checklist to assist maintain a staff on observe to a chat group. Good luck, and joyful chatting!

RELATED: What Is Microsoft Teams, and Is It Right for My Business?

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