How to Manage New Time Proposals in Microsoft Outlook Calendar


A useful function of Outlook calendar is the power for invitees to propose new times for events. As the occasion organizer, you’ll be able to settle for or decline a proposal and even cease others from having the ability to suggest new instances.

If you will have an occasion with many attendees and obtain a couple of new time proposal, you too can review all of them in one spot.

For the following assembly or occasion that you simply arrange utilizing Outlook calendar, we’ll present you ways to do all of it to successfully handle these new time proposals.

Accept or Decline a New Time Proposal in Outlook

After an invitee proposes a brand new time in your occasion, it’s up to you to settle for or decline the proposal.

When a brand new time is proposed, you’ll obtain an e-mail with “New Time Proposed” in the topic line.

Open the e-mail and click on the Meeting Response tab. To settle for, click on “Accept Proposal” in the Respond part of the ribbon. To decline, click on “Delete” in the Delete part.

Click to Accept or Delete a new time proposal in Outlook

View All Time Proposals in Outlook

If you obtain a couple of new time proposal, you’ll be able to review your choices in one in all two methods.

From the e-mail with the proposal, go to the Meeting Response tab and click on “View All Proposals” in the Respond part of the ribbon.

Click View All Proposals

From the calendar occasion, go to the Scheduling Assistant tab.

Both strategies take you to the identical view. Below the essential occasion particulars, you’ll see an inventory of proposed instances with durations, proposed by, and conflicts.

Proposed time list in Scheduling Assistant

If you need to settle for one of many proposed instances from the listing, choose it, after which click on “Send Update.”

Select a time and click Send Update

Disallow New Time Proposals for an Event

When you create an occasion in Outlook calendar, you’ll be able to disallow invitees from proposing new instances.

Open your occasion in Outlook calendar and choose the Meeting tab. Keep in thoughts that the Meeting tab shows as Appointment once you create a timed occasion with out individuals and as Event once you create an all-day occasion.

In the Attendees part of the ribbon, click on “Response Options,” after which choose “Allow New Time Proposals” to uncheck it.

Uncheck Allow New Time Proposals in Outlook

When your invitees open the occasion request, they are going to merely not see the Propose a New Time possibility.

Proposed new time option in Outlook

For extra, check out how to show your working hours to others in Outlook for useful assembly planning.





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